Terms & Conditions

Terms & Conditions

Standard terms & conditions for Correspondent & Surveyors

1. Definitions

“Surveyor”/”Correspondent” is the Correspondent/Surveyor trading under these conditions.

“Client” is the party at whose request and/or on whose behalf the Correspondent/Surveyor undertakes surveying services.
“Report” means any report or statement supplied by the Correspondent/Surveyor in connection with instructions received from the Client.
“Disbursements” means the cost of all reasonable photography, reproduction of drawings, diagrams, sketches and printing, duplicating and, where applicable, electronic transmission fees, and all reasonable and appropriate expenses including travel, refreshments and hotel accommodation where an overnight stay is necessary.
“Fees” means the fees charged by the Correspondent/Surveyor to the Client and including any value added tax where applicable and any Disbursements.

2. Scope

The Correspondent/Surveyor shall provide its services solely in accordance with these terms and conditions.

3. Work

The Client will set out in writing the services which it requires the Correspondent/Surveyor to provide. The Correspondent/Surveyor will confirm in writing that it accepts those instructions or alternatively what services it will perform in connection with the Client’s instructions. If the Client does not provide written instructions, the Correspondent/Surveyor will provide written notice of the services it will provide for the Client to agree. Once the Correspondent/Surveyor and the Client have agreed what services are to be performed any subsequent changes or additions must be agreed by both parties in writing.

4. Payment Terms

The Client shall pay the Surveyor/Correspondent’s Fees punctually in accordance with these Conditions and in any event not later than 30 days following the relevant invoice date, or in such other manner as may have been agreed in writing between the parties. Any delay in payment shall entitle the Correspondent/Surveyor to interest at 4% above the Base Lending Rate of HSBC Bank Plc prevailing at the time of default.

5. Obligations and Responsibilities

(a) Client
The Client undertakes to ensure that full instructions are given to the Correspondent/Surveyor and are provided in sufficient time to enable the required services to be performed effectively and efficiently and to procure all necessary access for the Correspondent/Surveyor to goods, premises, vessels, installations and transport and to ensure that all appropriate safety measures are taken to provide safe and secure working conditions. The Correspondent/Surveyor shall not be liable for the consequences of late, incomplete, inadequate, inaccurate or ambiguous instructions.
(b) Surveyor
The Correspondent/Surveyor shall use reasonable care and skill in the performance of the services in accordance with sound marine surveying/consulting practice.
(c) Reporting
The Correspondent/Surveyor shall submit a final written Report to the Client following completion of the agreed services describing the Surveyor’s/Correspondent’s findings and the condition and/or quality of the object and/or purpose of the assignment, unless otherwise expressly instructed by the Client not to do so.
(d) Confidentiality
The Correspondent/Surveyor undertakes not to disclose any information provided in confidence by the Client to any third party and will not permit access to such information by any third party unless the Client expressly grants permission save where required to do so by an order of a competent court of law.
(e) Property
The right of ownership in respect of all original work created by the Correspondent/Surveyor remains the property of the Surveyor/Correspondent.
(f) Conflict of Interest/Qualification
The Correspondent/Surveyor shall promptly notify the Client of any matter including conflict of interest or lack of suitable qualifications and experience, which would render it undesirable for the Correspondent/Surveyor to continue its involvement with the appointment. The Client shall be responsible for payment of the Surveyor/Correspondent’s Fees up to the date of notification.

6. Liability

(a) Without prejudice to Clause 7, the Correspondent/Surveyor shall be under no liability whatsoever to the Client for any loss, damage, delay or expense of whatsoever nature, whether direct or indirect and howsoever arising UNLESS same is proved to have resulted solely from the negligence, gross negligence or wilful default of the Correspondent/Surveyor or any of its employees or agents or sub-contractors.
(b) In the event that the Client proves that the loss, damage, delay or expense was caused solely by the negligence, gross negligence or wilful default of the Correspondent/Surveyor aforesaid, then, save where loss, damage, delay or expense has resulted from the Surveyor’s/Correspondent’s personal act or omission committed with the intent to cause same or recklessly and with knowledge that such loss, damage, delay or expense would probably result, the Surveyor’s/Correspondent’s liability for each incident or series of incidents giving rise to a claim or claims shall never exceed a sum calculated on the basis of ten times the Surveyor’s/Correspondent’s charges or SEK 1,500,000.00 whichever is the greater. The Correspondent/Surveyor shall not be liable for loss of or damage to equipment and other items placed at its disposal by or on behalf of the Client however such loss or damage occurs.

7. Indemnity

Except to the extent and solely for the amount therein set out that the Correspondent/Surveyor would be liable under Clause 6, the Client hereby undertakes to keep the Correspondent/Surveyor and its employees, agents and sub-contractors indemnified and to hold them harmless against all actions, proceedings, claims, demands or liabilities whatsoever or howsoever arising which may be brought against them or incurred or suffered by them, and against and in respect of all costs, loss, damages and expenses (including legal costs and expenses on a full indemnity basis) which the Correspondent/Surveyor may suffer or incur (either directly or indirectly) in the course of the services under these Conditions.

8. Force Majeure

Neither the Correspondent/Surveyor nor the Client shall, except as otherwise provided in these Conditions, be responsible for any loss, damage, delay or failure in performance hereunder arising or resulting from act of God, act of war, seizure under legal process, quarantine restrictions, strikes, boycotts, lockouts, riots, civil commotions and arrest or restraint of princes, rulers or people.

9. Insurance

The Correspondent/Surveyor shall effect and maintain, at no cost to the Client, Professional Liability Insurance for such loss and damage for which the Correspondent/Surveyor may be held liable to the Client under these terms and conditions.

10. Surveyor’s/Correspondent’s Right to Sub-contract

The Correspondent/Surveyor shall have the right to sub-contract any of the services provided under the Conditions, subject to the Client’s right to object on reasonable grounds. In the event of such a sub-contract the Correspondent/Surveyor shall remain fully liable for the due performance of its obligations under these Conditions.

11. Time Bar

Any claims against the Correspondent/Surveyor by the Client shall be deemed to be waived and absolutely time barred upon the expiry of one year from the submission date of the Report to the Client.

12. Jurisdiction and Law

These Conditions shall be governed by and construed in accordance with the laws of Sweden and any dispute shall be subject to the exclusive jurisdiction of the Swedish Courts.

ITIC reserves all rights, including copyright, trademarks and other intellectual property rights, in these standard trading conditions and no part thereof can be redistributed, republished or stored in any format without the express written permission of ITIC.